Notary Resume Example

This comprehensive guide will give you all the tools you need to craft a notary resume that positions you strongly against other candidates. You'll learn how to show employers you've got the relevant qualities, skills and experience for the job, all presented in a format that employers prefer to see. The article also includes tips for formatting your resume according to your experience and strengths. Read on to learn how to write a perfect notary resume, from the advice of careers experts at Jobseeker.

What to include in a notary resume

The key sections to include in a notary resume are similar to those for any role or profession. If you're lacking relevant work experience, you might choose to add sections that showcase your skill set earlier than in a traditional resume layout. These sections might include projects, education, hobbies and interests, skills and other optional sections.

While the content and format of your resume may vary depending on your experience levels, it's important to always include the following sections:

Resume Header and Personal Information

The resume header is the place to add your name and contact details, along with your LinkedIn URL if you have a profile, so employers can find more information about your career journey and skills. You don't typically need to add a photo, or any other personal information to this section. Keep your header clear and concise, with only the most necessary information included. Opt for a stylish, professional design that creates a strong first impression.

Use an email address that's professional and appropriate for professional communication. Typically this would be an email address based on your first and last name, or your initials. If necessary, you could include your profession or another unique identifier. Avoid using old email addresses that could be considered unprofessional or inappropriate. Additionally, always check your contact details before sending your resume to ensure they're up-to-date.

Resume Profile

Next, write a short paragraph to introduce yourself. You could also call this section 'resume summary' or 'personal profile'. In two or three sentences, explain your professional background, achievements and key skills. If you choose to write a resume summary, this focuses on your career experience to date. On the other hand, a resume objective addresses your future plans and career ambitions. However, make sure you keep your resume summary short and snappy, and focused on the skills and experience listed in the job description.

Alternatively, write a paragraph that concentrates on your career objectives and how this role fits with your wider ambitions and progression.

A good resume summary is short and snappy, and focused on the skills and experience listed in the job description, with evidence to back it up. It will also help the reader to form their first impressions of you by providing an insight into your personality and unique qualities. The graphic below showcases some good examples of what to include in your notary resume summary.

On the other hand, an unsuccessful resume summary is one that mentions irrelevant skills, qualities and achievements and fails to differentiate you from other candidates. The visual above includes some examples of what not to do with your notary resume summary

Skills

The skills section of a notary resume is a chance to list any skills you have that match those of the job description. You could include notarization of documents, excellent communication skills or any other skills that show you're a suitable candidate. Additionally, read the job description to make sure your skills match those required for notary positions. You could also include some unique skills that help you stand out as a candidate.

Highlighting your hard skills

Hard skills are specific skills related to the job you're applying for. They include particular abilities, technical skills and industry knowledge that relate directly to jobs as a notary. Furthermore, an extensive list of hard skills helps to make a compelling case for your notary job applications, as they show employers your understanding of the notary role. Include around four or five key hard skills that are listed in the job description. These skills will help to convince the hiring manager that you're a good fit for the position.

The best resume hard skills sections focus on specific technical skills necessary for the job, showcasing skills that you have particular expertise in. There are some examples of valuable hard skills for a notary resume below.

Adding soft skills to your notary resume

In your list of soft skills, add any personal strengths, qualities or transferable skills that make you a good fit for the job. Soft skills are often less specific to different industries, but that doesn't make them any less important. In fact, as technology develops, soft skills are growing in importance for recruiters and employers, so be sure to add several of these to your resume. Think of your best soft skills and add up to five that match the requirements of the job description.

A strong soft skills section should play to your strengths, listing skills that reflect your personal qualities while also reflecting the skills listed in the job description. For some examples of good soft skills for a notary resume, see below.

Education and Qualifications

In this section list any educational qualifications or degrees that are relevant to notary roles.

A notary role tends to require candidates to have a university or college degree, so make sure you list yours in your resume. A Bachelor of Arts in Legal Studies degree or similar is the most suitable for this job, but you could also include any other relevant qualifications that show your notarization of documents or KYC compliance procedures.

List every relevant qualification, including the name and level of the course, the name of the school, college or university, its location and your graduation date. If you have space, include some bullet points outlining any specialist areas of study, awards or high grades, so the employer can learn more about your unique skill set and knowledge.

If you organized or participated in any clubs or societies while at university, or you took part in any voluntary work, you could also mention these here.

Certifications and Training

In this section, include any notary certifications, training or licenses you hold that are relevant to the job. These could be official licenses required for the job or certifications that improve your employability. Therefore, add any professional licenses or certifications, along with valid dates that show they're still valid.

Review the list below for some suitable certifications for a notary resume:

Work Experience

Next, list your relevant employment history and any key achievements that show you're suitable for a notary position. For each entry, list the job title, the name of the employer, its location and the dates you worked there. Add each job in reverse-chronological order, starting with your current or most recent role.

Add some bullet points under each job entry, explaining your achievements in the role, so the reader can see how you contributed towards success for the company. Provide evidence of your impact and make sure each point addresses a requirement listed in the job description.

An effective resume work experience section is one that constantly echoes the skills and experience listed in the job description, and shows how you used your skills to positive effect in each job. Each bullet point should be carefully crafted to showcase a particular skill or achievement relevant to notary jobs, with evidence to show the value you added. See the examples below for some ideas of what a great resume work experience looks like.

Above, you can see a weaker example of a resume work experience section to best avoid. A bad resume work experience section might fail to address skills and achievements that relate directly to the job description. Falling back on clichés, vague descriptions and basic responsibilities, rather than showing the impact you made, is likely to disengage the reader.

Optional Sections

There are several additional sections you could add to a notary resume, to improve your chances of success. Take a look at the sections below and add any that help you show how and why you're right for the job.

Personal Interests

Adding your hobbies and interests is a legitimate way of showing off your skills and personal qualities. They also help to show a different side of your personality, and can help your resume create a more memorable impression on hiring managers. If you're short on real world work experience, hobbies and interests can be a useful way of providing more information about your qualities. Don't include hobbies and interests in your resume unless they showcase a specific interest or aspect of your personality. You'll want them to add something to your application that you can't add elsewhere.

Volunteer Experience

This section can be valuable for a notary resume, if you've done any voluntary work that showcases your relevant skills. Add any voluntary roles, including your position, the name of the organization, the dates of your voluntary work and a brief explanation of your responsibilities and achievements.

References

It's not typical to include references in a notary resume, but some employers might ask for them. Don't add references unless requested by the employer. Include a maximum of three professional references, being sure to check with your referees before including them in your resume.

Best words to use in a notary resume

Start each bullet point in your work experience section with a strong verb to show actions you took. The suggested action verbs below will help the reader to understand your key qualities and the impact you made on the organization.

For help creating an eye-catching resume design to catch the attention of hiring managers, see Jobseeker's professional resume layouts. You can also use our clear, effective cover letter templates to complete your application.

Example of a notary resume

Now we've covered the main sections to include in your notary resume, let's take a look at how it all comes together in the example below:

Making an ATS-friendly resume

Applicant Tracking Systems (ATS) are one of the key ways recruiters and employers manage the hiring process. The systems can screen candidates by scanning and ranking resumes based on each candidate's likely suitability for the vacancy. When drafting your notary resume, there are a few guidelines to follow to give you the best chance of passing the ATS screening stage and progressing with your application.

Create an ATS-optimized resume by following these quick tips:

• Opt for an established, traditional resume format such as a reverse-chronological or functional structure. These will ensure your resume includes all the necessary details ATS systems scan for.
• Use keywords throughout your resume that reflect the job description, so ATS resume scanners can recognize a strong connection between your skills, and those in the job description.
• Using clear, simple headings makes it easier for an ATS application to scan your resume, as it can easily identify what's in each section of your document.
• Utilize a clean, clear resume design that helps make your content more readable. Use simple fonts and subtle color accents and design elements that don't detract from the written content.
• Use concise language to keep the length of your resume to between one and two pages. This will make it easier to scan for ATS applications.

Key points for your notary resume

Writing a strong, impactful resume is about using your experience to demonstrate your relevant skills and achievements. You can do this through your work history or other resume sections. Select a resume format that suits your experience levels and the job you're applying for, and make sure you tailor your resume for each application.

Remember, Jobseeker resume templates and other tools make it easy to create a resume and cover letter that leaves a positive impression on hiring managers. Sign up now to start building your perfect resume. A stylish, professional cover letter can make all the difference to your job prospects. See Jobseeker's cover letter examples, written by careers experts, to help you craft an eye-catching application.

Sources:

(1) Writing a Resume, California Department of Human Resources: https://www.calhr.ca.gov/employees/Pages/resume-tips.aspx

(2) Resumes, Cover Letters and Job Applications, New York State Department of Labor: https://dol.ny.gov/resumes-cover-letters-and-job-applications