Clerical / Administrative  


Assistant to the Dean

Position: Full Time

Level:  Mid/Senior

Salary Range:  Unspecified

Company:   Colorado State University

Location: Fort Collins, CO

Website: http://www.warnercnr.colostate.edu

Areas of Responsibility:

  

This position is a high visibility member of the Warner College of Natural Resources, interfacing daily with Dean, Associate Deans, faculty, staff, students, and other university entities. The successful candidate must be able to manage multiple priorities and projects, demonstrating creativity, flexibility and strong problem solving skills. Candidate will report directly to the Dean of the College.

This position will embrace the mission of the college and facilitate its programs. The recipient must have experience working with highly interdisciplinary faculty and student groups, who cross institutional boundaries. The successful applicant must have a positive attitude, and an ability to get along well with faculty and staff. The applicant must also have a strong work ethic, a willingness to serve in a broad variety of roles as needed, and dedication to the mission of the college.

Essential to the job is a proven ability to facilitate multiple projects in a highly organized manner. Ability to develop and maintain electronic communications is required. The individual should demonstrate a capability to provide multiple levels of support for the education, development, recruiting, and coordination needs of the program. The individual must demonstrate creativity, leadership, and the skills needed to work successfully with diverse groups. Experience in working collaboratively with teams is desirable.

Duties:

This person will report directly to the Dean. The person represents the Dean and manages day to day operations. This includes high level communication with internal and external constituencies to represent and uphold the vision, values, and goals of the Warner College of Natural Resources and Colorado State University. Other responsibilities include the following:

  • Coordinate activities and communication, resolving issues and concerns, and managing special projects. Plan, organize and coordinate the administrative aspects for the Dean.

  • Provide highly sensitive support to the Dean. Responsibilities require the exercise of independent judgment, discretion, and a high degree of professionalism.

  • Provide direction and prioritization standards for the screening of the Dean’s mail, email, voicemail and appointments using expert judgment and knowledge.

  • Anticipate Dean’s needs and proactively bring together appropriate people and other resources to support the Dean in addressing issues.

  • Handle confidential information which would have immediate negative impact on operations, performance, or value if shared beyond its intended audience.

  • Receive and initiate extensive, regular outside contacts on behalf of the Dean with other organizations and stakeholders. Represent the Warner College of Natural Resources and Colorado State University to internal and external constituents.

  • Interpret College policies and procedures, making decisions on specific operating problems. The person in the position must have or develop advance knowledge of College and University processes and act as a resource for such administrative directives as the University Code, College Code, College Operations Policy, College Strategic Planning and priorities, Physical Development Plan, Tenure and Promotion, Sabbatical Requests, and Faculty Reappointments, Evaluations, Mid-Point Comprehensive, and Post-Tenure Reviews.

  • Represents the Dean as a source of institutional knowledge for personnel and administrative policy.

  • Coordinates comprehensive long-range marketing and communications strategies for the college in conjunction with the overall strategies developed by the Dean and Associate Deans.

  • Works closely with the Director and Assistant Director of Development to help coordinate and maintain donor relations.

Minimum Qualifications:

At least five years progressively responsible experience in providing effective administrative support in a fast paced environment is required.

Desirable Qualifications:

  • Bachelor’s Degree

  • Exceptional organizational abilities.

  • The ability to manage a complex calendar and travel schedule.

  • Strong ability in understanding the importance of cultivating and maintaining relationships with external constituency groups.

  • Strong communication skills, both written and oral and the ability to maintain positive relationships.

  • Excellent ability to promote a culture of support to administrators and staff.

  • Problem-solving and analytical skills.

  • Ability to handle multiple tasks.

  • Prioritize tasks and respond effectively to last minute requests.

  • Strong ability to exercise considerable initiative, independent judgment and discretion.

  • Knowledge of MS Word, Excel.

  • Knowledge of College and University processes and act as a resource for such administrative directives as the University Code, College Code, College Operations Policy, College Strategic Planning and priorities, Physical Development Plan, Tenure and Promotion, Sabbatical Requests, and Faculty Reappointments, Evaluations, Mid-Point Comprehensive Reviews, and Post-TenureReviews.

 

To apply: 

Applications will be accepted until the position is filled, but for full consideration all materials must be received by October 1, 2007. Please send resume, cover letter addressing qualifications, history and contact information for three professional references (include name, address, phone and e-mail address). Please submit information electronically via word or pdf format only to: http://www.warnercnr.colostate.edu

For additional information about Colorado State University, consult the University’s web site at http://www.colostate.edu 

Colorado State University is an equal opportunity/affirmative action employer and complies with all Federal and Colorado State laws, regulations, and executive orders regarding affirmative action requirements. The Office of Equal Opportunity and Diversity is located in Room 101 Student Services. In order to assist Colorado State University in meeting its affirmative action responsibilities, ethnic minorities, women and other protected class members are encouraged to apply and to so identify themselves. 

Salary: commensurate with education and experience

 

 
 

©2006 Cummins Communications